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Smarter collaboration: E-meetings


33 - Panera Skype by Holtsman, on Flickr
Creative Commons Creative Commons Attribution-Noncommercial 2.0 Generic License  by Holtsman
​Video and audio meetings from your laptop, tablet or mobile. All these tools are free and easy to set up. Great for group work and projects.

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Creative Commons License
This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License. The author is Linneunilib (Linnaeus University Library).

This license applies to the text and layout on this page. Images and films may have other licenses which must be respected when reusing.


Zoom is Linnaeus University's platform for online meetings for both students and teachers. Full details of the service including instruction videos are available at the Linnaeus University Student Portal.

The free version has plenty of features but a few restrictions and as ever you need the commercial version to unlock the full potential of the tool. Meetings are easy to set up - you simply invite colleagues to a meeting by sending them the meeting link.

  • Meetings for max 40 minutes (free version)
  • Up to 50 participants
  • Screen sharing
  • Breakout groups

Here's the introduction video.

Microsoft Teams

Microsoft Teams Is an extremely popular platform and major competitor to Zoom. With an organisation or own paid account you can access a wide range of functions such as breakout groups, screen-sharing, polls, file sharing and messenger service.

The free version ofers you up to 60 minutes per meeting, up to 100 participants per meeting and 10 GB cloud storage. 


Whereby is an attractive and easy-to-use tool for video meetings and you can invite people to a meeting without having created an account. Your meeting gets a unique address and your colleagues simply click on the link to join the meeting. The tool was previously known as (the video below is from that period).

  • No installation required
  • Free video meetings for up to 4 participants 
  • Screen sharing

Here's a short introduction film.


Skype hardly needs any introduction since it is already one of the most popular tools in the world for video, audio and text communication. First you need to download the application and then start adding your friends and colleagues to your contact list. 

  • Video meetings for up to 5 participants 
  • Audio meetings for up to 25 participants 
  • Screen sharing 
  • File transfer during meeting 

Skype is free to use but if you want to call using the telephone network (to people who do not have a Skype account) it will cost you. 

Google Meet

Google Meet (formerly Google Hangouts) is another extremely popular platform with the usual functions. Anyone with a Google Account can create a video meeting, invite up to 100 participants, and meet for up to 60 minutes per meeting for free. One interesting feature is automatic subtitling (at least in English).

If you want more advanced features there is of course a commercial version.